Policy & Planning Review.

This is Creative Enterprise (TICE)

Introduction

This is Creative Enterprise (TICE) has a duty to develop and maintain clear, accessible policies and procedures. These ensure our commitment to educational institutions, the safeguarding of young people, and the ongoing professionalism of our operations. Policies are evaluated annually to maintain compliance, relevance, and effectiveness.

Policy Planning & Development

In planning and reviewing policies, TICE ensures the following:

  • Stakeholder Consultation: We actively seek input from stakeholders (schools, students, staff, volunteers, partners) to inform and shape policy direction.

  • Impact Assessment: Each improvement plan includes measurable outcomes to monitor the success of individual projects or programmes.

  • Specific and Measurable Objectives: Progress is evaluated at the student, school, and organisational level.

  • Equality and Diversity Review: We systematically review all policies to ensure they support equality, diversity and inclusion, and to address any identified inequalities.

  • Challenging and Relevant Targets: We set achievable, relevant targets in creative education and across specific learner groups.

  • Governance and Delegation: Policies provide a framework for appropriate delegation by the Board of Directors to staff and volunteers, clearly defining responsibilities and expectations.

  • Transparency and Accountability: Staff, board members and volunteers are expected to uphold the standards of conduct set out in our policies.

  • Legal Compliance: We ensure all policies comply with current UK legislation, statutory guidance and best practice standards.

  • Risk Limitation: Risk assessments and preventative actions are embedded in our policy structure.

Purpose of this Policy

This policy outlines the framework for developing, implementing and reviewing policies and procedures at TICE. It applies to all board members, staff, and volunteers. It clarifies how we identify policy needs, involve stakeholders in development, and maintain high standards in operational delivery. Procedures may be updated more frequently to reflect operational changes.

Definitions

  • Policy: A formal statement outlining TICE’s principles, expectations, and long-term goals. Published and publicly accessible (e.g., online).

  • Procedure: The step-by-step approach to enacting policies through daily operations.

  • Supporting Documents: Tools such as templates, checklists and forms that ensure consistency in implementation.

Guiding Principles

  • Policies and procedures are informed by UK law, educational standards, and our mission and values.

  • They support best practice and provide guidance for non-standard decisions.

  • Written in plain English for accessibility.

  • They are reviewed regularly to ensure relevance and alignment with practice.

  • Accessible in both digital and print formats.

  • All TICE operations are underpinned by these documents to ensure quality, compliance, and accountability.

Expected Outcomes

  • TICE’s work is guided by consistent, compliant and relevant policy.

  • All stakeholders understand their roles and responsibilities.

  • Policies reflect TICE’s impact on young people, schools, and wider communities.

  • Induction processes include policy familiarisation for new staff and volunteers.

  • Policy documentation is easily accessible when required.

Risk Management

  • Policies and procedures are reviewed regularly and are a standing item at staff meetings.

  • Changes or operational concerns are discussed openly, with follow-up through formal updates.

  • Reviews are informed by updates to national policy, legislation, or best practice guidance.

Policy Implementation

  • Developed with input from employees and approved by the Board of Directors.

  • All employees and volunteers are expected to understand and follow relevant policies.

  • Volunteers are introduced to key policies during induction.

Identifying the Need for Policy Development or Review

A policy may be initiated or reviewed due to:

External Triggers:

  • Scheduled review

  • Changes in law, statutory guidance, or funding requirements

  • External feedback (e.g., from schools, parents, funders)

Internal Triggers:

  • Strategic planning needs

  • Operational gaps or inconsistencies

  • Critical incidents or near misses

  • Requests from staff, volunteers or the Board

Suggestions for policy changes can be submitted through internal feedback mechanisms, such as improvement forms or email submissions.

Development Process

1. Lead Author Appointment

A staff member is appointed based on their expertise to lead research, consultation, and drafting.

2. Research & Analysis

The lead author investigates:

  • Relevant UK legislation and regulations

  • Sector-specific best practices

  • Impact on current operations

  • Alignment with TICE values and strategic goals

  • Required procedures or supporting documents

  • Any health, safety or safeguarding implications

3. Drafting & Consultation

Initial drafts are shared with relevant stakeholders (including staff, volunteers, schools) for feedback. If significant revisions arise, a second consultation may occur.

Finalisation & Approval

After consultation, the final draft is reviewed and approved by the Board of Directors. Approval details (e.g., date of issue, review date) are recorded, and final documents published.

Policy in Practice

Policies are designed to shape and guide high-quality practice. As TICE grows and evolves, our policies ensure consistency, accountability, and the flexibility to respond to the changing needs of the creative education sector.